FAQ's Camp Woodie
Pre-Camp
Do I need to create a new account every year or can I use the same account as last year?
You can use the same account every year.
When does registration open?
September 6th!
How do I find the Health Form?
On your account, click the three lines to the left. The health form will be on the document center for you to download.
How do I turn in the Health Forms
There are a few ways to turn in your health history form:
Mail : 9833 Old River Rd Pinewood SC 29125
Email: campwoodie@scwa.org
Upload to your account online
When are my Health Forms due?
ASAP, however, we need these forms a week before the camper arrives.
What do I pack?
The packing list can be found on our website under the What to Know tab. Please click here.
How do I sign my camper up for Hunters/Boaters Education?
Hunters/Boaters Education sign-up will be in the Boyd Dining Hall during check-in.
How do I make a roommate request?
We only allow ONE roommate request per camper. On our account, click your camper’s reservation. Scroll down to additional information. Click edit information and type in the first and last name of your request.
Arriving at and Departing from Camp
Can we carpool?
Yes, If someone besides the primary contact is picking up your camper, please add them to the authorized pick up list pick-up list.
What time is drop-off on Opening Day?
3pm-5pm
What do I need to do on check-in day?
Check-in will take place at Boyd Dining Hall, where parents can handle all the essentials: meet with the nurse for medication check-in, drop off mail, sign up for hunter and boater education, visit the pro shop, and add money to your camper’s canteen. Staff will also be on hand to answer any questions and help ensure a smooth start to camp.
How do I get mail to my camper?
If you want to send mail to your camper, you need to have your letters pre-written and labeled with your camper’s name and the date that you would like them to receive it at camp check-in. There will be a mail drop-off with a staff member, and we will distribute them during rest hours.
If my camper does hunters or boaters education do they miss activities?
Hunter/Boaters education is every day during rest hours. Campers will not miss any activities.
What time is pick up on Closing Day?
10am-11am
Will my camper be packed and ready to go when I arrive?
Yes
Will the Camp Store be open on Opening and Closing Day?
Yes
At Camp
What is canteen used for?
Campers will get snack time everyday at 3:30pm. They will get a max of 2 drinks and 2 snacks. They will spend around $8-$10 per day. They will also get to go to the camp store with their cabin once during their week of camp.
Will my child have a spending limit while at Camp?
Parents will be able to see how much their camper has spent on snacks and the pro sho. They can add more money if needed online. We recommend putting $40-$50 on their account.
Medical Care
Are there doctors on-site at each Camp?
We have a registered nurse every week of camp.
Is Camp able to accommodate special dietary needs?
We try to have kid-friendly meals throughout the week. If you are concerned, please reach out to our camp director.
What if my camper feels sick while at Camp?
The nurse will be notified if your camper is sick. Parents will then be contacted if the camper is too sick to be at camp.
Will I be notified if my child is sick?
Yes
Emotional and Physical Safety
How can I help you to best work with and mentor my child?
Talking with your campers counselors when you first arrive at camp and letting them know a little bit about your camper is the best way to communicate your campers needs.
What happens if a camper doesn’t follow the rules?
We have 4 rules: respect yourself, respect others, respect Camp Woodie, and have fun. If your camper can not follow the rules, they will get a maximum of 1 warning before parents are contacted.
Do campers ever get sent home from Camp?
Yes, we do not want to have to send campers home, but if they are not following the rules or being safe they can be sent home.
What are Camp’s social media guidelines?
All parents have the option to sign a photo release form of their camper. We have a photographer who takes photos all summer and posts them to our Facebook page.
Logistics
Can I request cabinmates for my camper?
Yes, you can request ONE cabin mate when registering for camp. If you need to go in and add or change a cabin mate, you will need to go to your account and click on your camper’s reservation. Under additional information, you will have the ability to edit this.
How will I know what cabin my camper is in?
During check-in, staff will give you your camper’s cabin location.
Can I see what Camp looks like before Opening Day?
We have a virtual tour on our website, and we offer multiple spring events for you to join your camper for activities around Camp Woodie.
Is a laundry service provided at Camp?
Yes, but only for special cases.
What is your cancellation policy?
At Camp Woodie, we incur significant non-recoverable costs in preparing for each camp session. Therefore, a non-refundable deposit of $200 is required for each session.
To cancel your registration, please submit a written request via email to campwoodie@scwa.org. Phone cancellations are not accepted.
Before May 1st:
- You will lose the $200 non-refundable deposit for each canceled session.
After May 1st:
- Medical Cancellations: You will receive a refund of 50% of the tuition for each canceled session, provided you submit a letter from your physician.
- Other Reasons: You will lose the full tuition of $1,075 for each canceled session.
Processing Fees:
- Please note that processing fees and monthly payment fees are non-refundable, regardless of the reason for cancellation.
Please adhere to these guidelines to ensure proper handling of your cancellation and refund.
Can I give my child’s counselor a gift?
Our staff does not take tips for the summer. Instead, we recommend donating to our Send a Kid to Camp scholarship.
What if my child leaves something at Camp?
If you have a lost item, please email our Camp Registrar at campregistrar@scwa.org.
Lost and Found Items will be given to our Camp Registrar weekly and held for two weeks at a time. If your items have not been claimed after two weeks, they will be donated. If an item needs to be mailed, parents will be held responsible for postage.
What is the lost and found policy?
There will be a lost and found area in the dining hall during the week and during checkout.
Communications
When will I hear from my camper? How will I know how they are doing?
During the week campers can write and receive letters to their parents. If you want to send your camper letters, we ask that you pre-write them and leave them with us.
Are packages allowed?
We do not allow care packages for the campers, only letters.
Can I visit my child at Camp during the session?
We do not allow visitors during camp sessions unless there is an emergency.
Can I call my camper?
We do not let campers talk to their parents unless there is an emergency,
How do I contact Camp?
If you need to contact the camp you can call or email our directors
Camp Director:
TJ Morgan
803-825-7970
campwoodie@scwa.org
Assistant Camp Director:
Liz Eberhart
803-460-5540
campwoodie@scwa.org
Gina Crawford
802-452-6001
campregistrar@scwa.org
